Who we are
Our website address is: http://www.whitleywi.org.uk.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
We put pictures of events on the website so as a member or a visitor to one of our meetings or events your picture may appear.
Contact forms
We use Google reCAPTCHA to minimise spam via the website, so your activity and IP address may be logged as part of the Google reCAPTCHA process.
When you use one of the contact forms the information you enter will be forwarded on by email to one of the members of Whitley WI.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Who we share your data with
We don’t. We run this website for our members only.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
Your contact information as delivered by submitting a contact form may be retained by the member to whom it is sent.
Additional information
How we protect your data
The website is hosted by lcn.com and access is password protected. The number of accounts on the website is limited to only those necessary to maintain it.
What data breach procedures we have in place
We’re a small club – data breaches will be handled ad hoc by the committee
What third parties we receive data from
None as far as we know other than Google for reCAPCHA results.
What automated decision making and/or profiling we do with user data
Just reCAPTCHA
Industry regulatory disclosure requirements
n/a
Attribution
Whitley WI uses the IP2Location LITE database for IP geolocation